Job Description

🚀 Administrative Assistant/Officer Admin & Clerical 💼

🌟 Overview

Are you an organized and detail-driven professional in search of an exciting new role? 🤩 Newport City Council is on the hunt for a motivated Administrative Assistant/Officer (Grade 5) to join our team temporarily and contribute to a unique one-off event/project within the Environment and Public Protection division. If you thrive in fast-paced settings and love making a difference, we'd love to hear from you! 🙌

⏰ Hours: 37 per week
📍 Location: Godfrey Road, Newport, South Wales, NP20 4UR (3 office days/week)
💸 Rate: *: £14.36 per hour

🛠️ What You’ll Do

As an Administrative Assistant/Officer, you’ll ensure the smooth operation of business support functions. Your responsibilities include:

✅ Managing financial systems and ensuring compliance with council policies.
✅ Identifying and recovering overpayments, including setting up payment plans.
✅ Procuring goods and services aligned with council regulations.
✅ Making payments with council credit cards, adhering to established guidelines.
✅ Handling performance information systems, analyzing data, and creating reports.
✅ Acting as the first point of contact for providing guidance and resolving queries.
✅ Organizing meetings, taking accurate minutes, and overseeing action follow-ups.
✅ Assisting with exciting project-related tasks.
✅ Safeguarding IT equipment, corporate accounts, and maintaining data security.

💡 What We’re Looking For

⭐ Essential Qualifications & Skills:
✔ Educated to A-Level standard (or equivalent) OR relevant administrative experience.
✔ Proficiency in standard software like Word, Excel, and Email.
✔ Clear understanding of Data Protection principles.
✔ Hands-on experience in administrative or financial roles.
✔ Advanced IT and Microsoft Office skills.
✔ Exceptional written and verbal communication.
✔ Attention to detail with keen accuracy.
✔ Ability to work independently and collaboratively in a team environment.
✔ Strong interpersonal and negotiation skills.

🌟 Desirable Extras:
🔹 CLAIT, ECDL, or comparable qualifications.
🔹 Knowledge/experience with Social Services or local government environments.

🗓️ A Day in the Life

Here’s what your typical day may look like:

• Partnering with colleagues and agencies to provide support and share information. 🤝
• Overseeing financial transactions and ensuring meticulous record-keeping. 💳📝
• Analyzing data and preparing insightful reports. 📊
• Coordinating meetings to ensure seamless communication across teams. 🗂️
• Handling queries to ensure the smooth running of the team. 📞
• Staying organized while juggling varied responsibilities and tight deadlines. 🎯

🌈 Why Join Us?

• Highly Competitive Pay Rates (hourly options to suit your preference).
• The chance to contribute to a meaningful project within local government.
• Gain valuable professional experience while making a local impact. 🌱
• Enjoy a great work-life balance with flexible office/remote working (3 days in-office).
• Access to training and development opportunities to grow your skills. 🌟

💼 How to Apply

Ready to take on this exciting challenge? Don’t wait—apply today! 🎉 Ensure your application includes:
1️⃣ Proof of eligibility to work in the UK.
2️⃣ Criminal Convictions Declaration.
3️⃣ Updated CV.
4️⃣ Two years of references/work history.

✨ We can’t wait to welcome you to the team! 🌟