Job Description

Overview 🗺️

We are seeking a dynamic and detail-oriented Tourism and Events Assistant to join our Economic Development (Culture and Tourism) team. This role is pivotal in supporting the delivery of tourism and events initiatives that elevate the city’s profile on a global stage 🌏. The successful candidate will assist in the planning, coordination, and execution of major events 🎪, festivals 🎭, and tourism projects, ensuring they are delivered to the highest standards.

If you are passionate about event management 🎉, tourism 🏞️, and creating memorable experiences ✨, we encourage you to apply for this exciting opportunity.

Responsibilities ✅

As a Tourism and Events Assistant, you will:

• 🤝 Collaborate with the Tourism and Events team to deliver a cohesive and impactful program of events and initiatives.
• 🎨 Assist in the planning, organization, marketing, and administration of major city events, festivals, and tourism projects.
• 🌍 Support the delivery of national and international events, working in partnership with government agencies and global organizations.
• 🖼️ Manage the marketing and promotion of events, including branding, advertising, and the production of printed materials.
• 📝 Coordinate local event organizing committee meetings and represent the team at various meetings, preparing reports, presentations, and briefings as required.
• 🎉 Contribute to the development of small-scale public events and animation programs, ensuring alignment with strategic objectives.
• 📊 Assist in the evaluation and reporting of the economic and social impact of events, maintaining key performance indicator (KPI) and marketing databases.
• 📝 Draft legal documents such as contracts and funding agreements, ensuring compliance with council policies.
• 💰 Support the management of project budgets, procurement processes, and supplier relationships.
• ⚠️ Ensure all health and safety requirements are met for events, including risk assessments, licenses, and event management plans.
• 🎟️ Act as Deputy Event Controller during event delivery, overseeing coordination and ensuring smooth execution.
• 💼 Assist in attracting sponsorships and securing funding for events and tourism initiatives.

Qualifications 🎓

To be considered for this role, you must meet the following criteria:

Essential Qualifications and Experience 📜

• A third-level qualification in a relevant discipline such as event management 📋, tourism 🏖️, cultural tourism 🎨, business management 🏢, or marketing 📢.
• At least two years of relevant experience in:
  • 🎪 Delivering large-scale public events or tourism initiatives.
  • 💻 Marketing and promoting events or tourism initiatives.

Special Skills and Attributes ⭐

• Communication Skills 🗣️: Ability to communicate effectively with diverse audiences, both verbally and in writing.
• Organizational Skills 📅: Strong planning and prioritization abilities to manage workloads efficiently.
• Partnership Working 🤝: Proven ability to collaborate with internal and external stakeholders to achieve common goals.
• Political and Corporate Sensitivity 📰: Ability to maintain sound relationships with elected members, the media, and the public on sensitive matters.
• Teamwork 👫: A proactive team player who can also work independently.
• Customer Care 💁: Knowledge of customer care principles and the ability to respond to customer needs effectively.
• Health and Safety Knowledge ⚠️: Understanding of health and safety requirements to ensure safe event delivery.
• IT Skills 💻: Proficiency in using technology and systems to enhance service delivery.

Day-to-Day 💼

Your typical day may include:

• 🏗️ Coordinating with team members to plan upcoming events and initiatives.
• 📨 Liaising with external stakeholders, including government agencies and sponsors.
• ✍️ Preparing marketing materials and managing promotional campaigns.
• 🔍 Conducting site visits and risk assessments for event venues.
• 💵 Assisting in the preparation of budgets, contracts, and funding applications.
• 🧐 Monitoring and evaluating the success of events, compiling reports, and updating databases.
• 📊 Representing the team at meetings and delivering presentations.
• 🎤 Acting as Deputy Event Controller during live events, ensuring smooth operations.

Benefits 🎁

• 💰 PAYE: £18.85 per hour
• 📍 Job location: 9-21 Adelaide Street, Belfast, Antrim, BT2 8GD, United Kingdom
• 🌍 Opportunity to work on high-profile events and initiatives that make a global impact.
• 👨‍🎓 Professional development and training opportunities.
• 🤝 Collaborative and supportive work environment.
• 🌟 Contribution to the cultural and economic growth of the city.

If you are ready to take on a challenging and rewarding role in tourism 🏞️ and events 🎭, we look forward to receiving your application. Join us in creating unforgettable experiences ✨ and showcasing the city’s vibrant culture 🎨 to the world!

📅 Apply Today!